Positive Impact! — Supporting PTAs throughout the Sixteenth District
Message from Michele KSheehan —
Sixteenth District PTA President
The Busy Whirl of September!
Your first PTA meeting of the new school year will be packed with business items that should include:
Approval of PTA Programs
All PTA programs must be approved by the PTA membership and recorded in the minutes.
"I move that the programs presented by the Programs Committee be adopted."
Approval of Fundraising Events
All PTA fundraising events must be approved by the PTA membership and recorded
in the minutes .
"I move that the Dinner/Dance fundraising event be adopted."
Adoption of the Proposed PTA Budget
The proposed PTA budget must be adopted by the PTA membership and recorded
in the minutes.
"I move that the proposed PTA Budget be adopted."
Approval to Release Funds from the Budget
The treasurer may NOT write checks until funds have been released from the budget by the membership.
"I move that $2000 be released from the Parent Involvement category of the budget.
Approval to Pay Bills
The payment of bills must be authorized by the PTA membership. Every bill should have a Payment Authorization form or an Expense
"I move to pay all bills as presented in the treasurer's report."
Adoption of the Year-end Audit Report
Every PTA is required to conduct semiannual audits. The year-end (fiscal) audit is conducted immediately after
the end of the fiscal year (June 30th for most PTAs in the Sixteenth District). This report must be formally adopted by
the membership at the next association meeting, which is typically in September.
"I move that the audit report be adopted.
Audit reports must be forwarded to the Sixteenth District PTA treasurer through channels. Mill Valley and Novato PTAs
should check with the Councils for Council due dates.
Sixteenth District PTA Treasurer's address is listed at the bottom of this newsletter.
National Art Competition Emphasizes Participation and Appreciation
(over ten million participants)
"Beauty is ..."
... the 2009-2010 PTA Reflections arts enrichment program theme.
The National PTA Reflections Program provides opportunities for students to express
themselves creatively and to receive positive recognition for original
works of art inspired by an annual pre-selected theme (e.g., "Beauty is..."), while
increasing community awareness on the importance of the arts in
Students from primary preschool through twelfth grade may submit multiple entries according to
grade level for judging in the following categories:
Annual Financial Report -
Due to Doug at NMC by October 1st
Every PTA is required to complete
an Annual Financial Report
at the end of each fiscal year (June 30th for most PTAs in the Sixteenth District).
These reports are due to Doug at NMC no later than October 1st.
Membership cards were distributed at the Sixteenth District PTA
Officers Training in August. Contact the Sixteenth District PTA Membership Chair, Lara Eisenbarth, if you have not yet received your cards.
Early Bird Membership Awards:
Certificates from California State PTA will be distributed to
PTAs that remits per capita dues for 15 or more members to North Marin Council PTA by October 10.
Chairman's Club Membership Awards:
Certificates from the California State PTA will be distributed to
PTAs that remits per capita dues for 50 or more members to North Marin Council PTA by October 20.
PTA Membership Dues
Each month PTAs must remit per capita dues to the North Marin Council PTA Treasurer, Doug Pickford.
Dues remitted to NMC include the council portion of $0.20 per capita, the district portion of $0.40 per capita,
the state portion of $1.25 per capita, and the National portion of $1.75 per capita, for a total remittance to NMC of $3.60 per member.
The Dues Remittance form can be downloaded from the California State PTA website
here: Unit Dues Remittance Form
Updated Officers Lists — Due by October 1st
All PTAs must send Tanya an updated roster that includes the name,
title and contact information for this year's PTA officers.
Send the list to Tanya at NMC by September 15, 2009.
The president's information will be forwarded to District and California State PTAs and is used only for official
PTA correspondence, including:
PTA Connects newsletter
Unit Opinion Surveys
SMARTS - Start the Arts
Legislation Alerts, Legislation Information Alerts
Announcements of New Web Site Postings
PTA in California
Positions on Legislation
Public Service Announcements
PTA in the News
The Official PTA Kit —PTA’s BIG BOX of Possibilities!
If you have not yet received National PTA's "The Official PTA Kit - Big Box of Possibilities" you must order
it no later than September 30 to avoid incurring the $35.00 shipping and handling charge, and
no later than October 31 to receive one. No orders will be taken after October 31st.
If you contact National PTA and are told that the
box has already been distributed to your unit, please inform Sixteenth District PTA Secretary Deborah Luster (email@example.com). She
can contact the California State PTA and help track it down.
Included in the Big Box are:
—The Latest PTA Quick Reference Guides
—Membership Posters and Brochures
—Father Involvement Resources
—Program and Advocacy Information